Event Coordinator- GMU

George Mason University  Event Coordinator

GMU
The George Mason University Office of Admissions is seeking a dynamic and creative individual to fill the position of Event Coordinator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Responsibilities: This position reports directly to the Event Manager in the Office of Admissions. The successful candidate will serve as a planner and point of contact between the Office of Admissions and event attendees, events management staff, vendors, and internal and external constituents including faculty and staff.

Responsibilities include the planning and implementation of 30-50 on-campus open houses and special events each year, ranging from 30 to 3,000 people. This position will also co-lead the Washington Scholars Program logistics team, which hosts high school residential summer conferences each year. The incumbent provides pre-event, on-site, and post-event planning and execution for events hosted by the Office of Admissions for the purpose of recruiting prospective students at the freshman, transfer, non-degree, international and graduate levels.

Detailed Duties and Responsibilities:

  • Work collaboratively with the Event Manager in all aspects of planning for recruitment and yield events, the Washington Scholars Program summer conferences, and other special events hosted by the Office of Admissions;
  • Serve as the primary coordinator of the Patriot Prelude Transfer Student Open Houses, Volgenau School of Engineering Visit Days, and the Mason Escape Junior Visit Day;
  • Live on campus for two to three weeks each summer as part of the Washington Scholars Program;
  • Manage registration processes and communicate with visitors and registered attendees;
  • Process fiscal paperwork and payments for general event expenses and college fairs;
  • Request and file room reservations for office meetings and events using the 25live reservation system;
  • Provide pre-event, day-of, and post-event assistance for each office event;
  • Assist with setup/breakdown support and some strenuous physical work;
  • Maintain and organize the office’s event storage room and implement an event inventory tracking process;
  • Conduct event research and evaluations for attendees, vendors, department representatives, and Admissions staff, and analyze results for event records; and
  • Other tasks as assigned.

Required Qualifications:

  • Bachelor’s degree, or an equivalent combination of education/training and experience;
  • Must be extremely detail-oriented, have excellent organizational and multitasking skills, have a passion for events, and a dedication for creating a high-quality guest experience;
  • Must be willing to work independently in a fast-paced environment;
  • Must be willing to frequently work nights and weekends;
  • Must be available and willing to work a full day on the day before and day of each major event, which includes some weekends; week-of preparations include several evening work hours and physical labor;
  • Demonstrated event planning experience, including nonprofessional experience and volunteer work;
  • Outgoing personality—applicant should be flexible, hospitable, gracious, assertive, motivated, independent, creative, resourceful, and have an ability to solve problems calmly and quickly;
  • Strong listening and comprehension skills—applicant must be able to listen to instructions carefully and correctly follow directions;
  • Strong communication skills—applicants should write clearly, be able to follow written directions, and be able to speak effectively in front of large groups;
  • Attention to detail is an important quality of the successful applicant;
  • Computer skills in Microsoft Office, especially Excel, Publisher and Word;
  • Physical labor—ability to safely and independently move up to 50 pounds and ability to stand for long periods of time;
  • Neat, clean, and well-groomed appearance, and business casual/professional attire; and
  • Possess a valid driver’s license.

Preferred Qualifications:

  • Advanced Excel skills;
  • Bachelor’s degree in a related field (e.g., hospitality, tourism, event management);
  • Collaborative work style and a sense of humor; and
  • Previous experience working on a college campus.

Employment offer is contingent on meeting eligibility requirements for operating state-owned vehicles.

For full consideration, applicants must apply for position number 02523z at http://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.  http://jobs.gmu.edu/postings/38065

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